BY-LAWS

HISTORIC WESTHEIGHT NEIGHBORHOOD ASSOCIATION

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ARTICLE I - NAME
The name of this organization shall be the Historic Westheight Neighborhood Association, Inc., hereafter referred to as the "Association."

ARTICLE II - PURPOSE AND BOUNDARIES

Section A: The purpose of the Association shall be to preserve the integrity of historic Westheight through active resident participation in maintaining and improving the Westheight neighborhood as a viable place to live.

Section B: The boundaries of the Association shall be the same as those of the Westheight Manor National Register of Historic Places district. This encompasses the areas generally bounded by Wood Ave. and Glendale on the north; 18th St. on the east; State Ave. on the south; 25th St. on the west as far as Everett; Everett on the north as far as 22nd St.; and 22nd St. on the west.

ARTICLE III - MEMBERSHIP AND DUES

Section A: VOTING members shall be those persons 18 years of age and older who have paid their annual dues. VOTING members shall pay their dues and vote as individuals. The Association and its meetings are open to all who would like to contribute to its work.

Section B: DUES shall be established by the Board of Directors and be approved by the membership of the Association. Annual dues shall be paid to the Treasurer of the Association 28 days prior to voting in any general meeting of the Association. Members are encouraged to contribute service to the organization as well.

Section C: Annual dues shall cover the period from January 1st to December 31st each year.

ARTICLE IV – BOARD OF DIRECTORS

Section A: The Board of Directors for the Association shall consist of nine members, five officers and four members at-large. The officers shall include a President, a President-Elect, a Secretary, a Treasurer, and a Past President.

Section B:
    Duties of officers
  • The President shall chair all regular meetings, set the agenda for general meetings, and establish committees to see that the work of the Association is carried out.
  • The President-Elect shall represent the Association in its external affairs, shall learn the job of the President, and shall act as liaison for the Association with Unified Government-approved organizations of neighborhood groups, as deemed useful or necessary by the Association.
  • The Secretary shall conduct all official correspondence on behalf of the Association and shall record minutes of all meetings.
  • The Treasurer shall collect and manage funds for the Association and shall pay any bills that it incurs.
  • The Past-President serves in an advisory capacity to insure continuity of the Association’s work.
  • Members-at-large serve on the Board of Directors, attend meetings of the Board and assist with conducting Association business.

Section C: The Board of Directors may act on behalf of the Association. A quorum of five members of the Board shall be required for any action to be taken.

Section D: DUTIES of the Board of Directors shall include meeting not less than six times a year, acting on behalf of the Association when necessary and establishing direction for the Association. At large members shall serve on a least one of the Association’s committees. Specific duties of the Board shall be:

  1. to transact necessary business in the interval between meetings of the Association and such other business as may be referred to it by the Association;
  2. to approve the plans and work of the Association committees;
  3. to present a regular report of its actions at general meetings of the Association;
  4. to prepare and submit a budget to the voting members of the Association for their approval;
  5. to approve routine bills within the limits of the budget;
  6. to prepare the agenda for all meetings of the Association;
  7. to provide representation for all members;
  8. to give reasonable notice of the times and places of all meetings; and,
  9. to prepare and submit a financial statement to the membership.

Section E: All Board members are expected to attend the Board meetings, the time and place of which shall be established by the Board. Missing three consecutive meetings or missing one-third of the Board meetings shall be considered a resignation. Any Board member who wishes to resign his or her post shall do so in writing.

Section F: In the event of any vacancy except for the Presidency, the Board will appoint a replacement who must be approved by the membership at the next regular meeting. If the Presidency becomes vacant, the President-Elect becomes the President and a new President-Elect shall be appointed and approved in the same way that other vacancies are filled.

Section G: The President or any three Board members may call a Special Meeting of the Board provided that five days of notice is given to all members.

ARTICLE V – TERMS AND ELECTIONS

Section A: TERMS OF OFFICERS: The five officers shall serve for a term of one year commencing on January 1. The President automatically assumes the role of Past President when the new officers for the year assume office, and the President-Elect assumes the Presidency at the same time. Neither the President nor the Past President can become the President-Elect.

Section B: TERMS OF AT-LARGE MEMBERS: Two at-large members shall be elected each year for a term of two years. At large members may not succeed themselves.

Section C: ELECTIONS shall be held at the annual meeting of the Association which will be held no later than December 1. A Nominating Committee of not less than three persons appointed by the President shall see that at least one nominee exists for each position before the annual meeting. Nominations shall also be accepted from the floor. Election to office shall be by a majority of present voting members. The Nominating Committee shall establish voting procedures. No one shall hold elected office without being a voting member of the Association.

ARTICLE VI – MEETINGS

Section A: The ANNUAL MEETING of the Association shall be for elections and shall require a quorum of 25 members.

Section B: REGULAR MEETINGS of the Association shall be held at a time and place established by the membership and shall occur at least once a year.




Section C: SPECIAL MEETINGS of the Association may be called by the Board of Directors or by a petition of thirty voting members, providing that seven days advance notice is given to each voting member of the Association.

Section D: the presence of 21 voting members of the Association shall constitute a quorum for the transaction of business at any meeting of the Association.

ARTICLE VII – COMMITTEES

Section A: The Board of Directors of the Association may create such committees as may be necessary to carry on the work of the Association. The term of each committee shall be from the time of appointment until the next elections, or until the committee is dissolved, whichever comes first.

Section B: Each committee shall report to the Board of Directors and to the regular meetings on its plans and progress. The Board may at times decide to submit a committee’s plan to the general membership for approval. A committee’s budget and any additional expenditure incurred by a committee shall be approved by the Board.

Section C: The President shall serve as an ex-officio member of all committees except for the Nominating Committee.

Section D: A committee chairperson may be removed by a majority vote of the Board of Directors if a compelling reason to do so exists.

ARTICLE VIII – ZONING AND CODE ENFORCEMENT

Section A: The Association shall support compliance with current zoning ordinances and City codes in all cases before administrative bodies.

Section B: The Association will not generally initiate or encourage complaints with respect to zoning violations unless requested to do so in writing by the majority of “Nearby Neighbors”. The term “Nearby Neighbors” is defined as those real property owners or residents whose property is located within 300 feet of the lot line boundaries of the property in question for zoning or code enforcement purposes. The Board must approve the request.

Section C: The Association may initiate or act on a complaint if either of the following conditions exists with respect to any property:

  1. Numerous building code and/or zoning ordinance violations
  2. No evidence of future intent to comply with zoning ordinances, building codes, and/or property maintenance ordinances of the city.

Section D: The Board shall appoint a Code Administration Liaison, who is an Association member, to assist Association members in coordinating zoning and code enforcement issues.

ARTICLE IX – CONFLICT OF INTEREST

Board members shall not have any interest, direct or indirect, in any contract or subcontract, or the proceeds thereof, or funds expended by the Association during their respective terms of office and for one year thereafter.

ARTICLE X – NON-DISCRIMINATION

The Association shall not discriminate on the basis of color, creed, national origin, race, religion, age, disability, sex, marital status, sexual orientation, or receipt of public assistance.

ARTICLE XI – AMENDMENTS

These By-Laws shall become effective immediately upon approval of the simple majority of the Association voting members present. They may be amended in the following manner:

  1. The proposed amendment shall be introduced in writing at a general meeting of the Association.
  2. If seconded, the proposed amendment shall be presented for consideration at the next regular meeting of the Association.
  3. Approval of amendment shall be by two-thirds of the voting members present at a regular meeting of the Association.

AMENDMENTS

Amendment 1: Missing more than one third of the Board meetings or missing two consecutive Board meetings shall be considered a resignation. Article IV, Section E, Sentence 2: strike "more than two of the six", and replace with "one-third of the Board". As amended April 1997.

Amendment 2: Changes the number of days dues must be paid to vote at the annual meeting from 30 days to 28 days. Article III, Section B, Sentence 2: strike "30", and replace with "28". As amended October 1997.

Amendment 3: Changes the quorum for the General Meeting at which we elect officers from 25 percent of the organization to 25 members. Article VI, Section A: strike "percent of the voting membership", and replace with "members". As amended September 2000.

Amendment 4: In order to accommodate several resignations, in the year 2001, HWNA will suspend our usual method for electing officers, and at the Annual Membership Meeting in November we will elect a President-Elect, a President, and a Past President to serve during 2002. This amendment only applies to the 2001 elections. In 2002 and in all subsequent years we will elect officers in the manner prescribed by the By-Laws. As amended October 2001.

Amendment 5: Updates duties of the President-Elect. Article IV, Section B, duties of the President-Elect: strike "city", and replace with "Unified Government"; strike "such as S.A.B.R.E.", and replace with "as deemed useful or necessary by the Association." As amended 4 October 2005.

Amendment 6: Reduces number needed for a quorum at a board meeting from seven members to five. Article IV, Section C, sentence 2: strike "seven", and replace with "five". As amended 4 October 2005.

Amendment 7: Increases number of consecutive, missed meetings that are considered a resignation of a board member. Article IV, Section E, sentence 2: strike "two", and replace with "three". As amended 4 October 2005.

Amendment 8: Adds a new section D to Article VIII: "The Board shall appoint a Code Administration Liaison, who is an Association member, to assist Association members in coordinating zoning and code enforcement issues." As amended 4 October 2005.


Effective October 2005


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